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Working with us as a contractor

Buller District Council works with a number of businesses and contractors to help deliver important services and facilities to our community.

What you need to know

The below provides information for suppliers and contractors working with Council.

New supplier form

If you are new to work with us to provide products or services to Buller District Council, you will need to complete our new creditor/supplier application form.

This online application will capture all the relevant information required for us to setup you / your company as a supplier.

Once submitted, your application is reviewed and checked. If successful, your details will be loaded into our finance systems. This allows for any invoices you submit to be paid.

You will also be provided with an ID number which you should use in any correspondence with BDC.

Purchase orders

Before you begin work with us, you will be supplied with a purchase order to confirm the goods or services that are required.

When invoicing us the purchase order number must be present on the invoice for payment to be made. If you have not received your purchase order please contact the person you have been working with from Council to request one.

Invoicing

Invoices must reach us by the 5th working day of the month to ensure they can be processed for payment by the 20th day of the month following the date of the invoice or the next working day. Invoices must be dated in the month the good or service was supplied.

For example: for goods or services provided in January:

A valid invoice dated 31st January and delivered by the 5th February will be paid by the 20th February

A valid invoice dated 31st January and delivered between 6th February and 5th March will be paid on 20th March or at an early date at Council’s discretion.

When invoicing us please include the following information on your invoice:

Please address the invoice to ‘Buller District Council'
Name of the supplier
An approved purchase order number (only one number per invoice)
GST number of the supplier
GST amount
Description of the goods or services provided, including the quantity/volume
The total amount
Invoice number
Invoice amount
Invoice date
Supplier contact details
Include only one invoice per attachment, and if possible, one invoice per email.
Your bank account details

Where to send your invoice

Please send all invoices by email to invoices@bdc.govt.nz

For any queries regarding invoicing please email us at creditors@bdc.govt.nz

Approved contractors

There are a number of specific works carried out within the Buller district area, which can only be undertaken by approved contractors.

Below is the current local list of contractors who hold Council “Approved Contractor” status for these works.

Approved contractors have demonstrated that they meet Council’s requirements for installation works, and apply only to work on roads/streets and road reserve areas that come under Council’s jurisdiction.

Approved contractors (PDF 314.7KB)

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New creditor/supplier application