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Council committees

All the elected members and the Mayor make up the Council. The full Council meets monthly, and occasionally for special purposes.

View the council and committees meetings calendar.

Because there is a large volume of business to conduct, the Council forms various committees to oversee specific functions. The Mayor is a member of all committees with full voting rights.

Buller District Council currently has five committees that have specific functions delegated to them by Council.

The committee structure is reviewed at the start of each triennium.

You will find details about the specific committees and their functions below.

Chairperson: Mayor Jamie Cleine (interim)

Membership: The Mayor, all Councillors and Māori Representative

Meeting frequency: Monthly

Purpose

The Risk and Audit Committee is responsible for:

  • Monitoring Council’s financial strategy, and financial performance against the Annual and Long Term Plans.
  • Monitoring Council’s interests in its Council Controlled Organisations (CCOs).
  • Reviewing the Council’s risk register and associated process for managing current and emerging risk.
  • Ensuring the independence and effectiveness of Council’s External and Internal Audit processes.
  • Monitoring existing corporate policies and recommending new or amended policies as required.
  • Ensuring that council policies and practices will prevent unethical, questionable or illegal activities.
  • Providing a communication link between management, internal auditors/external auditors and Council.
  • Supporting measures to improve management performance and internal controls.

Terms of reference

Terms of Reference and Delegations 2022 - 2025

Chairperson: Joanne Howard

Deputy Chairperson: Rosalie Sampson

Membership: The Mayor, all Councillors and Māori Representative

Meeting frequency: Bi Monthly

Purpose

The Community, Environment and Services Committee is responsible for:

  • Guiding and monitoring the provision of strategic community infrastructure and services to meet the current and future needs of the district and its communities.
  • Governance of recreational, event, and community facilities and amenities.
  • Facilitating community and stakeholder involvement and discussion on community infrastructure, community safety and community wellbeing matters.
  • Funding to benefit the social, cultural, arts and environmental wellbeing of communities in Buller District.
  • Advising Council on the best ways to improve Buller district’s people quality of life environmentally, socially, culturally and economically by protecting and enhancing the local environment.
  • Guiding the development of Council’s Climate Change Adaptation Plan.
  • Facilitating Council’s engagement with stakeholders and communities of interest, including but not limited to the Punakaiki community and Youth.

Terms of reference

CESC - Terms of Reference and Delegations 2022 - 2025

Chairperson: Graeme Neylon

Membership: The Mayor, all Councillors and Māori Representative

Meeting frequency: As required

Purpose

  • To conduct fair and effective hearings and make determinations on a range of the Council’s quasi-judicial functions under legislation and other matters as referred to the Committee.
  • Ensuring Buller is performing to the highest standard in the area of civil defence and emergency management through:
    • Implementation of Government requirements.
    • Contractual service delivery arrangements with the West Coast Regional Group Emergency Management Office.

Terms of reference

RHC - Terms of Reference and Delegations 2022 - 2025

Chairperson: Deputy Mayor Andrew Basher

Membership: The Mayor, all Councillors and Māori Representative

Meeting frequency: As required

Purpose

The Chief Executive Review and Performance Committee is responsible for:

  • Acting for and advising Council on matters pertaining to the employment and performance of the Council’s Chief Executive Officer.

Terms of reference

Chief Executive Review and Performance Committee - Terms of Reference and Delegations 2022 - 2025

Meeting frequency: Bi monthly

Purpose

  • The purpose of these delegations is to give effect to the local community empowerment model which is a partnership approach to the governance of the District that will primarily be delivered through the Inangahua community board.
  • The intent of these delegations is to delegate authority and, as far as possible, responsibility to the Inangahua community board to allow the community board to effectively govern and provide recommendations to the Buller District Council regarding local issues associated with their areas.
  • In making these delegations the Council recognises that it is ultimately responsible for the governance of the district and therefore retains the right to set minimum standards and to review community board recommendations associated with the exercise of these delegations.
  • In making these delegations the Council undertakes to:
  • Provide for and give consideration to community board input into significant governance decisions affecting the respective community board area.

Terms of reference

ICB - Terms of Reference and Delegations 2022 - 2025